Non-Inventory Transaction Report

The Non-Inventory Transaction report provides insights into transactions that are not related to your tracked inventory. This helps you monitor expenses and activities for items not held in stock.

Use this report to:

Track costs associated with non-inventory items.
Monitor non-inventory transactions by site, location, or supplier.
Review quantities and unit costs for non-inventory purchases.

Getting Started

Filters

Filters are located above the main report area. Use them in any order.

Filter	What It Does	Default
Transaction Date	Filters transactions within a specific date range. NOTE Refer to Limitations article for date selection.	Last Month
Purchase Type	Filters by Materials, Rental, Contract Services or N/A.	All
Site	Filters the data by the associated site.	All
Location	Filters by the location where they occurred.	All

Report Structure

This report details non-inventory transactions, including quantities, unit costs, and total costs, associated with sites, locations, and suppliers.

Fields

Field	Description
Purchase Type	Indicates the type of purchase (Materials, Contract Services, or Rental).
Location	Identifies the source location of the purchase transaction in WO Parts.
Site	Identifies the source site of the purchase transaction in WO Parts.
Supplier	Specifies the supplier associated with the purchase transaction.
Work Order #	Displays the work order number linked to the transaction.
Trns Date	Shows the date the purchase transaction was created.
Usage Type	Indicates whether the item was dispatched or returned.
Quantity	Displays the initial quantity recorded in WO Parts.
Unit Cost	Shows the cost per unit from WO Parts.
Work Requested	Provides a description of the work to be performed, entered as free text.
Trns Description	Provides the transaction description from WO Parts.
Work Category	Indicates the work category assigned to the work order.
Originator	Displays the name of the work order creator.
WO Cost Center #	Identifies the cost center number for the work order.
Problem	Captures the problem recorded on the work order.
WO Cost Center	Identifies the cost center name for the work order.
Work Type	Specifies the work type associated with the work order.
Trns Cost Center #	Identifies the cost center number for the transaction.
Trns Cost Center	Identifies the cost center name for the transaction.
Total Cost	The total cost of the transaction (Quantity × Unit Cost). This can be a negative number depending on the usage type.
Purchased By	Shows the name of the person who created the transaction.
Pmt Type	Indicates the payment method (Cash, Credit, PO, or Invoice).
Invoice Ref. #	Displays the invoice reference number when payment type is Invoice.
Purchase Order Ref. #	Displays the PO reference number when payment type is PO.
Action Taken	Describes the actions performed on the work order.

Common Tasks

Review all non-inventory purchases from a specific purchase type, filter by "Purchase Type."
Analyze non-inventory spending for a particular location, filter by "Location."
Track non-inventory expenses over a custom date range, use the "Transaction Date" filter with "Custom" options.