Work Order Transaction Detail

The Work Order Transaction Detail report provides a detailed view of maintenance-related financial transactions. It helps users trace labor, material, equipment, and service costs back to individual work orders.

Use this report to:

Review maintenance transactions in detail.
Analyze costs by transaction type.
Audit work order spending.
Reconcile financial records.
Investigate labor, material, and service costs associated with work orders.

Getting Started

Filters

Filters are located above the main report area. Use them in any order.

Filter	What It Does	Default
Transaction Date	Filters transactions within a selected date range. NOTE Refer to Limitations article for date selection.	Last month
Transaction Type	Filters transactions by transaction type.	All
Payment Type	Filters transactions by payment method or payment type.	All
Site	Filters transactions by site.	All
Work Order #	Filters transactions by a specific work order number.	All

Report Structure

This dashboard-style report summarizes transaction-level details for maintenance activities using KPIs, graphs and tables.

Fields

Field	Description
Transaction Type	Type of transaction occurred (such as Labor, Materials, Contract Services, Rental, Issue, WO Dispatch, and Equipment Usage).
Site	Site or location associated with the transaction, purchase, or work order.
Parent Location	Location where the transaction occurred.
Building	Building associated with the transaction or work order.
Supplier/Employee	Supplier or full name of the person who completed the transaction.
Project	Name of the project associated with the Work Order (WO).
Work Order #	Work Order number on which the transaction occurred.
Transaction Date	Date the transaction took place. This field should never be blank. When no transaction date is available, use the created date. This is the anchor column used to determine whether data is included or excluded from the report.
Reg/OT	For labor transactions, indicates whether the labor entry was Regular Time (Reg) or Overtime (OT).
Work Requested	Free-text field describing the work requested within the Work Order.
Work Category	Work Category associated with the Work Order.
Description	Free-text description explaining the transaction that occurred.
Work Type	Work Type associated with the Work Order.
Originator	Originator of the Work Order.
WO Cost Center #	Cost Center number associated with the Work Order.
WO Cost Center	Cost Center name associated with the Work Order.
Transaction Cost Center #	Cost Center number associated with the transaction itself.
Transaction Cost Center	Cost Center name associated with the transaction itself.
Quantity	Quantity of the transaction (e.g., labor hours, parts purchased, equipment usage, etc.).
Unit Cost ($)	Unit cost of the transaction (e.g., labor rate, part cost, rental rate, etc.).
Total Cost ($)	Total cost of the transaction, calculated as Quantity × Unit Cost.
Purchased By	Name of the user who made the purchase.
Email	Email address associated with the user.
Payment Type	Method of payment used for the transaction.
Pmt Type Record #	Unique record identifier associated with the selected payment type.
Action Taken	Action performed on the transaction or payment record.
WO Part Labor ID	Unique identifier for the related work order part/labor record.

Common Tasks

Review detailed transactions for a work order.
Analyze costs by transaction type.
Audit maintenance spending.
Reconcile costs with financial systems.